Recruiter - How to Schedule an Interview

Last updated: May 22, 2026

Before scheduling, make sure you and all participating interviewers have connected their calendars. See how to do that here:

📄 How to Connect Your Calendar for an Interview

In the left navigation bar, click on Recruitment and find Jobs .

Click on any of the jobs.

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Scheduling an Interview

Open the Pipeline for any published job or a job on hold.

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There are three ways to trigger the interview scheduling flow:

  1. Click the Calendar icon on the candidate card or row (list view)

  2. Click the three-dot menu in the candidate details sidebar

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  3. Click Schedule Interview in the full candidate profile

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A scheduling modal will open.

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Assign interviewers — this can be any team member added to the HRIS. You can assign one interviewer or multiple for a panel interview.

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If any assigned interviewers haven't connected their calendars, the system will flag this. You'll have the option to send them a nudge.

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The calendar event title is auto-generated, and the time zone is set based on your location. The default interview duration is 1 hour and can be adjusted.

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You have two ways to schedule an interview:

  1. Set a specific interview date and time

  2. Generate and send a self-scheduling link to the candidate

Use the toggle button to switch between the approaches you want to go with

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Set a specific date

Select your preferred date. Available time slots will appear immediately based on the interviewers' calendar availability. Select a time slot you want to create an interview for.

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Candidate Self-Scheduling

To generate the link for a candidate, define the bookable dates first

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After the bookable dates are defined, you will see the list of time slots for each day based on interviewers' availability

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You can exclude the time slot from the list by clicking on it.

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A video conferencing link will be automatically generated based on your connected calendar provider.

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To use a custom meeting link instead, toggle on Custom link and paste your URL. The link will be added to the calendar event description.

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Once everything is set, click the Schedule / Send link.

  • In case you set a specific date - after scheduling, all participants will receive an email notification with the calendar event set for the selected date and time slot.

  • In case you went with a self-scheduling approach, the candidate will receive the email notification with the link to book an interview. After booking, all participants will receive an email notification with the calendar event set

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